An intranet is a computer network that uses Internet Protocol technology to share information, operational systems, or computing services within an organization. Check out our infographic "Intranet Benefits - Designing Tips and Best Practices " to understand how Intranet can enhance the productivity of your employees and why having an Intranet is good for businesses.
The average rate of success for employees attempting to accomplish basic tasks on their intranets is 74%
Top 11 Benefits of Having an Intranet
- Reduced costs
- Improved productivity
- Increased security
- Better customer service
- Scalability
- Improves communication
- Increases collaboration and coordination
- Access to internal and external information
- Cross-platform capability
- Promote a common corporate culture
- Built for one audience
Top Reasons Why Intranet Fail
| Lack of executive support | 22% |
| Other, bigger priorities | 18% |
| Lack of interest | 13% |
| Business-specific issues | 12% |
| Policies | 10% |
| Cost | 7% |
| Other | 9% |
12 Best Practices for Creating a World-Class Intranet
- Engage users
- Define SMART objectives for the intranet
- Promote the intranet
- Involve users in planning
- Get an Intranet Sponsor
- Name or brand the intranet
- Determine user expectations
- Focus on look and feel
- Have a roadmap
- Test the structure
- Compile a content inventory
- Observe end users
The average mid-sized company could gain $5 million per year in employee productivity by improving its intranet design
Top 5 Ways Employees think Intranet can be enhanced
| Better content organization | 12% |
| Easier to find information | 10% |
| Clear strategy | 6% |
| Get rid of out-of-date content | 6% |
| Knowledge sharing | 4% |
11 Designing tips for Intranets
- Keep it simple
- Determine your target audience's screen size
- Proper navigation
- Limit the use of graphics
- Minimize “Wasted Space”
- Keep the design consistent across all pages
- Go easy on the colors
- Remove unnecessary design elements
- Minimize Header and Footer areas
- Optimize for mobile devices
- In-built search tool
8 mistakes to avoid when designing Intranets
- Not testing with staff
- Designing by opinion
- Designing only half of the intranet
- Taking a publisher’s perspective
- Allowing technology to rule the design
- Copying intranet designs
- Designing in a hurry
- Not designing for the long-term
