Intranet Benefits – Designing Tips and Best Practices [Infographic]

An intranet is a computer network that uses Internet Protocol technology to share information, operational systems, or computing services within an organization. Check out our infographic “Intranet Benefits – Designing Tips and Best Practices ” to understand how Intranet can enhance the productivity of your employees and why having an Intranet is good for businesses.

Intranet Benefits - Designing Tips and Best Practices

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The average rate of success for employees attempting to accomplish basic tasks on their intranets is 74%
Top 11 Benefits of having Intranet

Reduced costs

Improved productivity

Increased security

Better customer service

Scalability

Improves communication

Increases collaboration and coordination

Access to internal and external information

Cross-platform capability

Promote common corporate culture

Built for one audience

 

Top Reasons why Intranet Fail

 

Lack of executive support 22%
Other, bigger priorities 18%
Lack of interest 13%
Business specific issues 12%
Policies 10%
Cost 7%
Other 9%

 

12 Best Practices for creating a World Class Intranet

 

Engage users

Define SMART objectives for the intranet

Promote the intranet

Involve users in planning

Get an Intranet Sponsor

Name or brand the intranet

Determine user expectations

Focus on look and feel

Have a roadmap

Test the structure

Compile a content inventory

Observe end users

 

The average mid-sized company could gain $5 million per year in employee productivity by improving its intranet design
Top 5 Ways Employees think Intranet can be enhanced

Better content organization 12%
Easier to find information 10%
Clear strategy 6%
Ger rid of out of date content 6%
Knowledge sharing 4%

 

11 Designing tips for Intranets

Keep it simple

Determine your target audience’s screen size

Proper navigation

Limit the use of graphics

Minimize “Wasted-Space”

Keep the design consistent across all pages

Go easy on the colors

Remove unnecessary design elements

Minimize Header and Footer areas

Optimize for mobile devices

In-built search tool

 

8 mistakes to avoid when designing Intranets

 

Not testing with staff

Designing by opinion

Designing only half of the intranet

Taking a publisher’s perspective

Allowing technology to rule the design

Copying intranet designs

Designing in a hurry

Not designing for the long term

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