1. Labour cost reduction
For repeated tasks such as reports, admin, data entry, content, support replies, or back-office processing.
Example: 3 people x monthly cost.
How much could AI assist?
How much saving is realistic?
Annual valueUSD 0
How to use this calculator
You do not need technical knowledge. Use honest estimates from your team. If you are unsure, start conservative and use “Load Example” once to see a completed version.
1. Score readiness
Move each slider from 0 to 10. Low means “not in place yet.” High means “we already do this well.”
2. Add money numbers
Enter current costs or revenue affected by the process. The calculator estimates the part AI may improve.
3. Read the recommendation
The result tells you whether to explore AI now, prepare first, or wait because the value is too small.
Simple rule: AI is worth investigating when there is both a meaningful money gap and enough readiness to capture it.
Step 1: Score AI readiness
Score each area from 0 to 10. Use 0-3 if it is mostly missing, 4-7 if it is partly working, and 8-10 if it is already strong.
25/ 50
Data maturity
5Data is accessible, clean enough, and owned by clear teams.
Process documentation
5Key workflows, exceptions, and handoffs are written down.
Technology infrastructure
5Systems can connect through APIs, exports, or integrations.
Change readiness
5Teams can adopt new workflows without heavy resistance.
Leadership buy-in
5Decision makers are aligned around measurable outcomes.
Step 2: Calculate the AI profit gap
“AI-addressable” means the part AI could help with. “Likely capture” means the part the company could realistically achieve after tools, adoption, and process changes.
If unsure: start with 10-20% for addressable value and 50-70% for likely capture.
2. Error and rework reduction
For mistakes, duplicated work, quality checks, refunds, delayed approvals, manual corrections, and rework.
Estimate labour, refunds, delays.
How much could automation reduce?
How much can the team capture?
Annual valueUSD 0
3. Revenue and throughput uplift
For sales follow-up, conversion, personalisation, delivery speed, capacity, or customer response time.
Only revenue touched by this process.
1-5% is a safe start.
Use profit margin.
Annual valueUSD 0
4. Risk and compliance cost avoidance
For audit effort, compliance exposure, data handling risk, SLA penalties, governance overhead, or preventable incidents.
Known cost or cautious estimate.
How much could AI reduce?
Risk savings are harder to capture.
Annual valueUSD 0
Estimated annual AI profit gap
USD 0
Enter company numbers to estimate your AI-addressable value.
Readiness levelPreparing
Likely captureUSD 0
ContextGlobal
Diagnostic fitNot yet
Prepare first
Build readiness before a full AI diagnostic
Your current score suggests there is work to do before AI implementation can reliably turn into measurable value.
This calculator is an estimate for prioritisation, not a financial guarantee. A full diagnostic should validate process data, implementation cost, adoption risk, integrations, and payback period before investment decisions are made.