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Intranet Benefits - Designing Tips and Best Practices [Infographic]

Created: Jan 07, 2014

Updated: Aug 12, 2024

An intranet is a computer network that uses Internet Protocol technology to share information, operational systems, or computing services within an organization. Check out our infographic "Intranet Benefits - Designing Tips and Best Practices " to understand how Intranet can enhance the productivity of your employees and why having an Intranet is good for businesses.

Intranet Benefits - Designing Tips and Best Practices

The average rate of success for employees attempting to accomplish basic tasks on their intranets is 74%

Top 11 Benefits of Having an Intranet

  • Reduced costs
  • Improved productivity
  • Increased security
  • Better customer service
  • Scalability
  • Improves communication
  • Increases collaboration and coordination
  • Access to internal and external information
  • Cross-platform capability
  • Promote a common corporate culture
  • Built for one audience

Top Reasons Why Intranet Fail

Lack of executive support 22%
Other, bigger priorities 18%
Lack of interest 13%
Business-specific issues 12%
Policies 10%
Cost 7%
Other 9%

12 Best Practices for Creating a World-Class Intranet

  • Engage users
  • Define SMART objectives for the intranet
  • Promote the intranet
  • Involve users in planning
  • Get an Intranet Sponsor
  • Name or brand the intranet
  • Determine user expectations
  • Focus on look and feel
  • Have a roadmap
  • Test the structure
  • Compile a content inventory
  • Observe end users

The average mid-sized company could gain $5 million per year in employee productivity by improving its intranet design

Top 5 Ways Employees think Intranet can be enhanced

Better content organization 12%
Easier to find information 10%
Clear strategy 6%
Get rid of out-of-date content 6%
Knowledge sharing 4%

11 Designing tips for Intranets

  • Keep it simple
  • Determine your target audience's screen size
  • Proper navigation
  • Limit the use of graphics
  • Minimize “Wasted Space”
  • Keep the design consistent across all pages
  • Go easy on the colors
  • Remove unnecessary design elements
  • Minimize Header and Footer areas
  • Optimize for mobile devices
  • In-built search tool

8 mistakes to avoid when designing Intranets

  • Not testing with staff
  • Designing by opinion
  • Designing only half of the intranet
  • Taking a publisher’s perspective
  • Allowing technology to rule the design
  • Copying intranet designs
  • Designing in a hurry
  • Not designing for the long-term

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